Town of Otisfield
Planning Board Meeting Minutes
April 15, 2014
1. Call to Order: The regular meeting was called to order at 7:00 PM.
2. Attendance: Members present were, Chair- Dan Peaco, Secretary -Karen Turino, Herb Olsen & Beth Damon. (Absent–Vice Chair - David McVety, Alternate - Stan Brett and Alternate - Rick Jackson)
Richard St. John – Code Enforcement Officer
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum
4. Approve Secretary’s Report:
A. Regular Meeting Minutes March 18, 2014 *Motion to accept minutes. HO/BD – Unanimous.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. Michael Catania, Tax Map U-4 Lot 12. Replace an existing garage within 100 ‘of Thompson Lake.
The current garage is 75‘from high water level. Proposed garage will continue to be 75’ from lake. CEO: Has no problems with proposed garage. Where it is located now, water gets in. Proposed location will be at a higher elevation and appears to be more useful and out of flood zone. *Motion to have a site walk. HO/KT – Unanimous. *Site Walk will be held on Tuesday, May 13th @ 5:30 PM. Applicant will be placed on the May 20th Agenda.
B. Olive Burkitt being represented by Ken Bartow. Map U-1, Lot 8 Saturday Pond Road on Saturday Pond. Mrs. Burkitt’s cottage is currently 12-15’ from Saturday Pond. *Site walk that was scheduled for tonight was postponed due to road condition. Next Site walk will be held 05.20.14 @ 5:30 PM. *Tabled until an upcoming mtg.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. L&R Logging, LLC, James Robbins: Pleasant Lake Overlook Subdivision. Map R9, Lot 38. A new application will be submitted due to last application expiring last month. Applicant is here tonight for Sketch Plan Review. Proposing to have a (14) lot subdivision with access on Powhattan Road. They are requesting board take a 2nd look at the sprinkler system proposed for each home in the lot. CEO: There is no Application in front of board at this time. There are different owners on the land, and since it is not owned by same person it needs to be treated as separate parcels. PB members went through submissions to advise applicant if anything was needed for next meeting. DP would like Fire Chief to attend next meeting they attend for input on sprinkler system discussion. Applicant will make sure that
markers are still in place should a site walk be held. Robert Blake: The easement with the Blake’s name on it, was not signed. Tax Assessor has been billing Blakes, although it looks like it has been transferred, it has not. Applicant does not have a deed from the Blakes for the easement. HO: It says land is to be conveyed by the Blakes to applicant, remembers that it should be written “conveyed to the Blake’s by applicant”. All agreed. Items to have before Board for next time they are on the Agenda. *This land and the easement should be completed. Easement must be signed and land conveyed before final plan will be reviewed. *Deed restrictions A-H are on the prior plan. *CEO: After soil survey work, a letter provided stating that there are wells. *D8: The date the plan was prepared is needed. *Abutters list within 1,000 feet from the property lines is needed. *A check for new application. Discussion: Applicant asked about waiving the fees, but board advised
it’s a new application and PB does not have authority to waive. *Utilities shall be installed underground. Discussion: PB can waive this if it’s determined low income. Otisfield does not have Low Income Housing in our definitions. State guidelines should be used. *All culverts need to be delineated on the final plan. If there are going to be more than the 2 discussed, final plan will need to say how many and where. *Snowmobile trail access was on prior plan and will be discussed at next mtg for final review. *Turnaround area will be discussed during preliminary application. *Trip generation manual report will be needed. Discussion: What this subdivision will create for traffic to Powhattan Road. It is provided in the original plan, but may need to be updated. Applicant completed Sketch Plan Review. Next Step is to have a preliminary application *Tabled until an upcoming meeting.
10. Upcoming Dates:
A. Site Walk for Michael Catania, Tax Map U-4 Lot 12. Thompson Lake – May 13, 2014 @ 5:30 PM.
B. Regular Planning Board Meeting May 20, 2014 at 7:00
C. Site Walk for Olive Burkitt, Represented by Ken Bartow. Map U-1, Lot 8. Saturday Pond – May 20, 2014 @ 5:30 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Sunset Clause in Subdivisions: An 'expiry date' has come to the end on certain Subdivisions in town. CEO & PB agree Pleasant Lake Overlook, Poplar Ridge and Howes Subdivision fit this criteria. TT passed out (3) letters for signage. BD, HO, KT & DP signed all (3). TT will notify absent PB members to stop by Town office and sign letter ASAP and once it is signed by all, she will send it to the Registry of Deeds in Oxford County.
B. CEO approached PB members about an extra meeting on May 6th. Due to conflicting schedules and already having 2 Site Walks this month, PB members opted not to have additional mtg.
12. Discussion & comments from Board:
A. Comprehensive Plan Maps: TT has provided each PB member with a color copy of all maps as requested.
13. Adjournment:
With no further business, the meeting was adjourned at 9:35 PM. BD/HO – Unanimous.
Respectfully submitted,
Tanya Taft
Recording Secretary
Dan Peaco, Chair
Otisfield Planning Board
Approved on: May 20, 2014
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